Exhibitors and Supporters Portal

Each exhibitor/supporter has received an e-mail with login details to access the Portal. The Portal enables Supporters and Exhibitors to:

• Submit Company logo and profile
• Order Lead retrieval (Badge scanners)
• Order exhibitor badges
• Submit booth drawing (for “Space Only” booths)
• Submit other deliverables as per contract

Link to access the Portal https://exhibitorportal.kenes.com

Notes:

• The login details has been sent to the person signing the contract. This person is responsible for passing on the login details to third party if needed.
• Access to all Portal services will be available only after submission of your company profile and logo.
• Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.

Exhibition – Deadlines & Key Dates

Exhibition Timetable

• The timetable is subject to possible changes in accordance to the scientific program
• Updates to follow up in due time
• Dismantling of the stands before the official hour is not permitted.
• All shell scheme booths are required to be on time for dismantling from the hour that it is written that it starts, so that they can pack their materials and after that the offcial builder is being able to dismantle their booth.
• All exhibitors should be in their Booth 30 minutes before the official opening hour.

Please Note:

Empty crates and packaging material must be removed after set-up and no later than Tuesday, April 26^th at 19:30.

• All aisles must be clear of exhibits and packaging materials to enable cleaning at all times.
• Please note that all exhibitors should be in their booth 30 minutes before the official opening hour.
• SAFETY SHOES ARE A “MUST” during set-up dates: 25^th and 26^th April (also for Shell Scheme exhibitors!) and during dismantling on 30th April. Access to the exhibition hall will NOT be allowed without safety shoes.
• Safety Shoes are always compulsory when: design stand builders are working on the space; construction materials are on the aisles; machinery (forklifts, cherry pickers are on the space). For further information, make sure to review the section “Safety Rules inside CCIB Facilities”
• Access without SAFETY SHOES is allowed only during the decoration time – 27^th April from 08:30 am.
• No safety Shoes are compulsory when: aisles are empty (no construction material); main set up doors are closed, and no ore machinery will be on the space (only transpalets allowed); during this time stand builder can be working inside the booth; this time is for exhibitors to start decorating their booths.

Off Exhibition Information

• Please note that participants will be walking through the Exhibition Area to reach the E‐ Posters area which will be active before and after the Exhibition Opening Hours.
• Therefore, please do not leave any visible valuable articles at your booth. In addition, please consider hiring extra security for your booth after Exhibition Operating Hours.
• Dismantling of the booths before the official closing of the exhibition is not permitted.
• It is the exhibitor’s responsibility to dispose of all materials after dismantling.
• Any equipment, display aid or other material left behind after Saturday, April 30^th at 23:00  will be considered discarded and abandoned. Any charges incurred for waste removal will be sent to the exhibitor.

Waste Removal

• It is the exhibitor’s responsibility to dispose all materials after dismantling.
• Any charges incurred for waste removal will be sent to the exhibitor.
• Please do not leave any visible valuable articles at your stand.
• Please note we will have a security guard at night from the moment the exhibition is closed until the following day when we open.
• In addition, please consider hiring extra security for your Booth before\after Exhibition Operating hours in case you have valuable stuff in your booths.

Welcome Reception at The Exhibition Area

On Wednesday, April 27^th you are cordially invited to the Opening Ceremony held in Hall 116 at 18:00 and to the Networking Reception held in the Exhibition Hall from 19:00, Exhibitors are asked to please man their booths during the Networking Reception in the Exhibition Halls.

Access to the Exhibition Hall during Set-up and Dismantling

Everyone must be fully registered to enter the exhibition hall during set-up and dismantling periods.

Access to the CCIB will be granted based on list of names that will be provided to the CCIB by the organizers.

For this reason, stand builders/contractors/exhibitors must register in advance all of the personnel that are required to be on-site during set-up and dismantling periods.

The following information should be submitted to the Exhibition Managers, by email, no later than Wednesday, April 13^th  to sstoyanova@kenes.com and aapostolova@kenes.com

Full name
Passport numbers
Name of the exhibit company
Name of the contractor/stand builder
Booth number

The CCIB will provide visible identification, valid only for set-up or dismantling.

Click here to download the template, please fill only the green columns.
It is not necessary for persons with an Exhibitor Badge to additionally issue a set-up and dismantling pass.
Make sure to pre-register all personnel in order to avoid delays once you arrive on-site.

Exhibitor Badges

All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Individual participant names will not appear on badges in order that they may be used interchangeably between staff members.

Exhibitor badges will be given as per your contract.
Two exhibitor badges will be given for the first 9 sqm booked and one additional badge for each 9 sqm after.
Any additional exhibitor’s badges will be charged an exhibitor registration fee of €230.

Companies can purchase a maximum number of exhibitor registrations as follows:

• Stands of up to 60sqm – 15 exhibitor registrations
• Stands larger than 60sqm – 25 exhibitor registrations

The Exhibitors badges allow access to the exhibition area, refreshments and Welcome Reception.

Additional Exhibitor badges can be ordered online via the Exhibitor’s Portal: https://exhibitorportal.kenes.com

Please make sure that your Company Profile has been submitted before placing an order for exhibitor badge.

Deadline: Wednesday, March 23^rd, 2022

Access to the Exhibition Hall during Set-up and Dismantling Times

Everyone must be fully registered to enter the exhibition hall during set-up and dismantling periods.

Access to the CCIB will be granted based on list of names that will be provided to the CCIB by the organizers.

For this reason, stand builders/contractors/exhibitors must register in advance all of the personnel that are required to be on-site during set-up and dismantling periods.

The following information should be submitted to the Exhibition Managers, by email, no later than Wednesday, April 13^th  to sstoyanova@kenes.com and aapostolova@kenes.com

Full name
Passport numbers
Name of the exhibit company
Name of the contractor/stand builder
Booth number

The CCIB will provide visible identification, valid only for set-up or dismantling.

Click here to download the template, please fill only the green columns.
It is not necessary for persons with an Exhibitor Badge to additionally issue a set-up and dismantling pass.
Make sure to pre-register all personnel in order to avoid delays once you arrive on-site.

“K-Lead” Application – Barcode Scanner Application

Lead Retrieval systems are a helpful tool for receiving participants’ contact information when they visit your booth. The information obtained by lead retrieval system enables Exhibitors to enhance their database by securing valuable leads for further marketing and communication.

We are pleased to offer you the “K-Lead” Application: exhibitors can download the “K-Lead” app onto their own smart phone or tablet and transform their device into an instant, easy lead retrieval system and capture participants’ full contact information with a quick scan of their badge.

The advantages of the “K-Lead” application:

• Effortless process using registration badge barcode.
• Allows to immediately view the leads information.
• Ability to insert exhibitor’s comments for each lead.
• Application is available for download from Apple store or Google play: “K-Lead App”.
• Cost per unit – EUR 400 + VAT
• Cost per unit +  hardware – EUR 600 + VAT

The Application should be installed on your company/personal device. Operational information will be sent in due course.

To order “K-Lead” Application, please access the Exhibitor’s Portal https://exhibitorportal.kenes.com

Deadline: Wednesday, March 23^rd, 2022

Please note:

• In light of the new data protection regulation recently enacted in Europe, Kenes Group has updated its privacy policy. You can view our updated privacy notice here.
  Kenes will not share delegate’s personal data with third parties without their consent.
  Please note that similarly to sharing a business card, presenting delegate badge for scanning at exhibition booths or industry symposia constitutes an expression of consent to share their personal details with the company that is scanning their badge so that it may contact them in the future.
• Barcodes on delegate’s badges contain contact information as supplied by the delegate or the agency responsible for the registration process of the delegate. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details.
• In addition, please note that neither Kenes Group nor the Organising Committee is responsible for the content of the information.

Technical Information and Regulations for Space Only Booths

Exhibitors using independent contractors are required to submit the following for the organizer approval:

1. A scaled drawing (scaled 1:200 DWG), including elevation views of the proposed Booth to be built.
2. Utility connections: electrical, water and drainage – a list of all appliances
3. The name and contact details of their construction company.

Please submit the files through the Kenes Exhibitor’s Portal: https://exhibitorportal.kenes.com Each exhibitor will be contacted with login details to access the Exhibitor’s Portal.

Deadline: Monday, March 14^th, 2022

• All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining stands, or damaging the premises.
• Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of surrounding exhibits.
• Island Booths should be partly accessible on all “open” sides. Requests to be partially exempted from this rule should be submitted in writing to the Exhibition Manager
• Construction finish must be perfect in all the stand’s visible areas, including rear sides.
• Raised Floor/Platform – please refer to section “Hall Specifications and Important Technical Information”
• Advertising on the boundary with other stands is prohibited.
• Multilevel structures are not permitted.
• Arches, bridges, or similar constructions connecting two or more Booths are not permitted.
• For booth walls 4.5 m is the maximum high allowed.
• Any part facing neighboring stands that is above 2.50 m in height needs to be designed with neutral surfaces (white or grey).
• Ceiling Rigging is permitted and must be authorized in advance by the CCIB. Please refer to section “Hall Specifications and Important Technical Information”.

Kindly note:

• The organizers will not approve booths that do not comply with the accepted standards until the necessary changes have been made.
• Work cannot commence until the booth drawings are approved by the organizers.
• The used spaces must be returned to the CCIB completely clear of all items and the Exhibition areas restored to their original state.
• We recommend Exhibitors using independent booth contractors to include a site visit in the planning process to assure a smooth and well planned set up. Please contact the CCIB at: stands@ccib.es to coordinate a visit.

Technical Information and Regulations for Shell Scheme Booths

• All basic shell scheme booth will be designed and built by the CCIB – the official stand contractor.
• Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths. Exhibitors wishing to remove or change the location of any standard equipment within the booth should indicate clearly on the location plan and forward it together with clear instructions to the official stand contractor and the Exhibition Manager before Thursday, March 31^st, 2022.
• No free-standing stand-fitting or display(s) may exceed a height of 2.5m or extend beyond the boundaries of your booth. This includes company names, advertising materials, flags and logos provided by the exhibitor.
• It is not allowed under any circumstances to cut, nail or drill into or through the walls, facia, floor or ceiling.
• Please do not use any adhesive products that may leave marks or cause damage to the panels and booth structure. Booth must be returned in the same condition in which it was received. Any damage to booth structure will be invoiced to the exhibitor.
• It is possible to use fishing line (nylon) to hang pictures etc.
• An exhibitor occupying a booth at the cornercan request to close the additional side(s). If the official stand contractor and the Exhibition Manager is not being notified in writing before Thursday, March 31^st, 2022 – it will be assumed that the exhibitor will have opening on the additional side(s).
• A back wall of a booth (any booth type) cannot be used by other exhibitors.
• Shell scheme booths will be provided with a blue If an exhibitor wishes to change the color of the carpet in the booth, additional cost may be incurred. Please contact the CCIB – the official stand contractor.
• Excess stock, literature or packing cases may not be stored on, around or behind booths, unless contained within a lockable storeroom.
• Exhibitors requiring additional equipment may contact the CCIB – the official stand contractor – as per published deadlines (see section “Deadlines & Key dates”).

Exhibition Booths

To ensure the smooth and efficient installation and dismantling of your booth, an Official Booth Contractor has been appointed. Booth furniture, accessories etc. are available for rent, please contact the official booth contractor.

Shell Schemes that have been pre‐booked from Kenes include:

• Company name on Fascia board printed in standard lettering
• Lighting (1 LED light every 4.5 sqm)
• One (1) electrical box 3.3kw with a socket (Power supply included)
• Blue carpet

Booth Package does not include:

• Furniture
• Booth cleaning

Furniture, cleaning and other products and supporting services can be ordered via the CCIB Exhibitor Order Form – CLICK HERE to download.
For product catalogue please CLICK HERE

Note: Corner shell scheme booths are provided with two open sides and 2 fascia panels with company name.

Please note:

*Maximum of 21 characters (including spaces) may be written on your fascia (valid for 9 sqm booths). Please submit lettering for fascia via the Exhibitor’s Portal by Monday, March 14^th, 2022.

You can submit your design/Facia on the Exhibitors’ Portal: https://exhibitorportal.kenes.com
Each exhibitor will be contacted with login details to access the Exhibitor’s Portal.
If the text for your fascia is not received by this date, we will provide you with a fascia title as per your application form.
If you wish to print your logo on the board, instead of your company name or in addition to the name, this can be ordered at additional cost via the official contractor.

Exhbition Area

The Exhibition is being held in Area 3,4,5,7, which is located on the ground floor, Level P0.

Please be aware that there are different high levels in the areas, but we are setting one standard build up height for all space only exhibitors.
For booth walls 4.5m is the maximum high allowed. From the pre-rigging bottom to the floor the distance is 4.80 m.
Click HERE for hall visuals.

Floor Finish

Floor type: grey concrete
It is recommended to place a carpet or other floor covering.
Maximum floor load: 2.500kg/m2

Raised floor/ Platform

The organizers and the CCIB must be informed if the booth has a platform (when submitting the drawings for approval), as well as the scheduled set-up (day and time). Without this information the CCIB/Official Contractor will not be able to provide the requested service(s) and the prepayment will not be refunded. Before placing the platform, the exhibitor/stand builder must confirm that service(s) provide by the CCIB/Official Contractor (electricity, water, cables, Internet, etc.) are in the right place. Access to the service points/water tramp/electricity tramp are compulsory when a platform is installed (keep those points accessible!). Once the platform is installed, no new services that need to go under it will be accepted.

• The platform sides must be closed and finished neatly. The platform edges must be safe, secured and easily visible.
• Please note that if your booth has a platform higher than 4.5 cm, you are required to provide a ramp to ensure access for people with disabilities.

Celing Rigging

Ceiling hanging is permitted. A minimum of 22 working days before the set-up is required in order to receive approval from the venue.
Stand builders cannot hang any item directly to the venue ceiling \ hanging points.
The CCIB has to build pre-rigging in order to provide a hanging point.

For booth walls 4.5m is the maximum high allowed. From the pre-rigging bottom to the floor the distance is 4.80 m.

The CCIB will quote hanging points for stand builders/exhibitors based on the requirements. Please  refer to Rigging section of the Exhibitor Order Form.

Parking

Note: there are no parking facilities in the venue.
There are a few car parks around the CCIB. Please see the “P” symbol in the map – CLICK HERE

Access for Deliveries

Please be advised that neither the Organizers nor the CCIB can accept deliveries on an exhibitor’s behalf and arrangements must be made for a stand/company representative to be available when deliveries are made.

Deliveries may not be made prior to Monday April 25^th, 2022. Any deliveries prior to this date, or off the official working hours, will not be accepted. Please refer to the Shipping Instructions for the deliveries address.

As a courtesy to the delegates and your fellow exhibitors, deliveries or the removal of any equipment to or from stands must be made 30 minutes before or after exhibition opening hours.

It is recommended that all contractors, drivers and exhibitors bring their own trolleys to transport goods to and from their stand.

For access to the goods/lorry entrance/Lifts

Ground Level through Leonardo da Vinci Square. Trucks must stay outside. Trucks unload outside and with forklifts the goods go inside the venue. During the time that the door is open is compulsory to wear safety shoes.

Security

Please do not leave any bags, boxes, suitcases, or any type of product unattended at any time, whether inside or outside the exhibition area.

Neither the CCIB nor the organizers can accept responsibility for the security of the stands and their contents. The CCIB as well as the organizers are not liable for any possible loss, theft and/or damage occurred during the rental period of any private property or goods. Exhibitors are fully responsible for the security of their stand and equipment.

If you wish to hire security for your stand, this can be done via the CCIB Exhibitor Order Form – click here.

Electricity and Electrical Installations for “Space Only” booths

According to the regulations, the electrical installations for the Exhibition will only be connected to the power supply after being checked and approved by the CCIB.
The CCIB is the only company allowed to connect any kind of device directly to the main power sources.
Only the CCIB is authorized to provide the electrical switchboard for the power points. Thus, every exhibitor should order an electrical switchboard from the CCIB and to pay for the electrical consumption according to his power needs.
Please refer to the CCIB Exhibitor Order Form – click here to download.

• The CCIB will check that the official CCIB electrical switchboard are not removed from the booth.
• Electrical switchboards provide by the CCIB cannot be manipulated, adjusted, or damaged. The cost of a damaged Electrical box will be charge to the company who has ordered it.
• CCIB staff are authorized to unplug the whole booth electrical installation if they detected that it is not properly done, with a possible danger.

Please note the following:

• On the PO exhibition area, the power of the boxes on the floor is 20kw. This power sometimes has to be split up between different exhibitors. In this case CCIB has the authority to cross other booths, corridors or structures to deliver technical service to other booths.
• Electrical switchboard and/or various power outputs will be ALWAYS delivered on the booth floor. Exhibitor/Stand Builder must check how to place it inside the booth to be hidden and accessible.
• A distribution box must share the power between several spaces. The distribution box will be placed in one of the booths. Individual electrical box will be connected to the distribution box to bring power to the other booths. Please consider this when organizing/designing your booth.
• Distribution box always must be accessible.
• Exhibitors are aware of the necessity of placing power lines and connections across booth spaces & corridors to supply those services to other booths.
• To provide power on a booth space that do not have electrical duct on the space, electrical cables will go from the nearest electrical duct available going through aisles or across other booths spaces.
• If a booth orders more electricity that the power available on the booth space the electrical extension will go along aisles
• A power supply of or over 49 KW requires an electricity plan and subject to CCIB’s approval.
• The exhibitor is responsible for calculating the power necessary for the elements to be connected, together with the request for the necessary voltage (220V or 380V). Damage caused to the main or to specific points by these connections is the sole responsibility of the exhibitors.
• The Electric power service of the CCIB boxes is 32A. 380V. If more power is needed the cost of extending will be charge to the exhibitor.
• The differential relay of the power and lighting primary circuits is 30mA and they are not super immunized.
• It is the exhibitor/stand builder/electrician responsibility to advise how to connect your box provided by the CCIB (CETAC, …).
• In case that the stand builder is compulsory to connect it to the electrical switchboard ordered to the CCIB. If more information is needed to make the connection contact to the CCIB.
• CCIB only could provide electricity from the electrical ducts on the floor.
• It is compulsory the use of plastic protector to hide electrical cables (at the exhibitors’ expense).
• Electrical extensions ordered will be supplied next to the electrical box and the exhibitor/ stand builder will have to place on the space they need them.

The CCIB provides electric service in the Exhibition area during the official exhibition times only. At the end of the day main electrical sources will be switch off.
At the end of the day Booth manager must check before leaving the venue that the booth spotlights are switch off for security and ecologic reasons. Otherwise, CCIB will do it. The CCIB won’t be liable for any damages caused from this action.
In case that the stand builder brings their own electrical switchboard, (it has to be connected to the CCIB switchboard) it is mandatory to indicate which power line goes to the booth lights, in order that the booth manager knows which switch/button has to be turned off at the end of the day.
In case that you need 24h electrical connection for some devices (excluding booth general light), a second electrical switchboard will have to be ordered. Booth manager will have to make sure the general lights are turned off.

Internet & Wi-Fi

Wired internet and Wi-Fi connection may be ordered through Kenes. Please contact the Exhibition Team at; sstoyanova@kenes.com and aapostolova@kenes.com

Deadline: Thursday, March 30^th, 2022

Important:

• Please be advised the Private Wi-Fi networks installations in the stand is not allowed.
• The Venue and the organizers reserve the rights to discontinue any activity which interfere with the hall Wi-Fi coverage.
• The Venue and the organizers must be informed in advance when the stand has a platform as well as the scheduled set-up day and time due to internet foundation.

Complimentary Wi-Fi will be provided by the conference during official conference days at most areas.

This public Wi-Fi connection is limited for basic web browsing or checking emails.

Should you have any internet-based feature/device/activity at your stand (for example: product demonstrations), we strongly recommend ordering a dedicated internet connection for your stand (wireless or wired connection) to guarantee a consistent internet connection inclusive of technical support.

Note regarding technical support: we will ensure that the service you purchased is functioning as it should, however we cannot troubleshoot or repair issues with client-provided equipment.

Booth Catering

Food & Beverages service is an exclusivity of the CCIB.
Exhibitors who wish to order food and beverages for their stand are welcome to do so directly with the CCIB.
Please refer to the F&B section of the CCIB Exhibitor Order Form – click here.

Important: 

• It is not allowed to enter any kind of Food & Beverages including coffee machines from outside the venue.
• This exclusivity also includes all types of catering equipment such as coffee makers, juicers, popcorn machines, etc.
• The CCIB reserves itself the right to add a charge for the entry of any F&B products not supplied by the venue (authorization is necessary from the venue)
• The exhibitor must consider the space available on the booth to store and display the requested deliveries.

In case to have any other doubt about F&B please contact the organizers or the CCIB directly at  stands@ccib.es, to avoid misunderstandings once the event started.

Booth Cleaning

• The organizers will arrange for general cleaning of the exhibition premises prior to the opening of exhibition and daily prior to opening thereafter (excluding exhibit booths and displays). For ordering daily stand cleaning, please refer to the CCIB Exhibitor Order Form – click here.
• Any company cannot clean the venue facilities surfaces to avoid damage on them.

Waste Removal

For ordering waste removal please contact the CCIB directly at stands@ccib.es

Storage

The CCIB has no storage facilities. Short-term storage of materials left over after assembly (empty boxes, crates, cases, palettes etc.) should be coordinated with Merkur team (payable service).

Under no circumstances may packing materials of any kind be left in the aisles, on the stands, around or behind the stands.

Please contact Merkur with information on sizes and number of parcels, size, and storage period. E-mail: irit.sofer@merkur-expo.com

Shipments sent directly to the venue prior to the set-up period, will be refused by the venue.

Once the event & dismantling are over, the CCIB shall not be held responsible for the safekeeping and/or storage of any items left in the building. If the CCIB takes care of the removal of these items, it will be charged to the exhibitor.

Security

Please do not leave any bags, boxes, suitcases, or any type of product unattended at any time, whether inside or outside the exhibition area.

Neither the CCIB nor the organizers can accept responsibility for the security of the stands and their contents. The CCIB as well as the organizers are not liable for any possible loss, theft and/or damage occurred during the rental period of any private property or goods. Exhibitors are fully responsible for the security of their stand and equipment.

If you wish to hire security for your stand, this can be done via the CCIB Exhibitor Order Form – click here.

Accommodation

Kenes International is offering exhibitors specially reduced rates for various hotels around the Congress venue. Information, pictures, location and rates are available on the hotel accommodation page: https://hotels.kenes.com/congress/ATTD22 or email us to: booking@kenes.com
You may also book a room online through the above link.

For group booking (10 rooms and more) please contact Ms. Anna Ivanova.
Email: aivanova@kenes.com

Different payment and cancellation conditions apply.

Rules and Regulations – Binding for All Exhibitors and Their Subcontractors

Animals

It is not permitted to bring animals into the CCIB.

Build-Up & Dismantling Period

• During the period of build-up and dismantling, it is prohibited to consume alcoholic beveragesin the working area as well as to perform work under the influence of alcohol, drugs or any other type of substances that could alter the perception of risk.
• The Exhibitors and contractors are required to wear the necessary personal protective equipment(PPE) such as protective helmets, eye protection, and hand protection required by the specific work activity, with special attention to the safety shoes/boots inside the facilities.
• The use of cutting machines, welding machines, sanders and a spray gun is strictly forbidden.

Health & Safety

• It is the responsibility of the booth holder to ensure the health, safety and welfare of all employees, contractors and visitors as far as is reasonably practicable throughout the event.
• It is recommended that the booth holders appoint a supervisor for the booth, with the specific responsibility for ensuring the health & safety of their staff and stand builders. It is advisable that a Risk Assessment is completed for the booth and submitted to the organizers.
• Every employee, third party employee and autonomous staff must be aware and follow the safety rules in this link: https://ccib.es/ccibwp/wp-content/uploads/Safety-Rules_CCIB-2.pdf before doing any type of work in the event. Each exhibiting company should sign it and send the signed document by mail to the Exhibition Managers at sstoyanova@kenes.com and aapostolova@kenes.com no later than Wednesday, April 13^th, 2022.

Children

No person under the age of 18 years can be admitted to the Exhibition, either during build‐up, opening days or breakdown. This rule also applies to Exhibitors’ children and must be strictly enforced to comply with the safety regulations of the exhibition.

Compressed Gases

Use of compressed gases is not allowed.

Damage to the Building

Boring, screwing, nailing, or the use of paint, glue, adhesive stickers, fixtures of any kind or anything that can damage the structural elements of the building (floor, walls, ceiling, pillars…) are not allowed. In case of damage of the facilities, the cost of repair or replacement will be charged to the exhibitor.

Disposal of Material

It is obligatory to collect and dispose of all material during the build-up or dismantling of the event.
When the dismantling period is over, the exhibitor loses any right to claim losses or damage to property left behind. Any costs incurred by the CCIB in removing this property will be charged to the exhibitor.

Fire Regulations

• Booth material and fittings must be non-flammable or impregnated with fire-retardant chemicals.
• As a general rule, easily inflammable synthetic substances, foam polyester, and no fireproof straw and reeds are prohibited.
• Storage paint liquids, gas or other inflammable substances in the booth space is forbidden.
• The use/storage of inflammable substances is forbidden (liquids, gas or other). For any doubt for these substances contact the organizers or the CCIB.

Fire Insurance (compulsory)

Exhibitors must be insured against fire.

Smoke

It is not permitted the operation of any machine in the exhibition that emanate fumes, gases or steam, or any item or device that generates or contains flame.

Heavy Weight Element / Large Machinery

In case the exhibitor/stand builder brings large machinery, any kind of heavy weight element or structure up to 2.500 kg/sqm inside the exhibition area (Areas 4,5,6,7,8), it is mandatory that the CCIB will be provided with a detailed project describing the unload procedure inside the exhibition area:

• Exhibition access used
• Transportation used to bring the element inside the CCIB and weight
• Plan for weight distribution (number of platforms, dimensions, and weight resistance)
• Forklifts, cranes, or any other machinery used for the unloading / uploading of the element. How the element is going to be unloaded and how is going to be brought inside the exhibition area.

Once the CCIB has the complete information, the unloading of the element will be approved or rejected.

Hanging of Posters, Banners etc.

Hanging of posters, banners or decals, stickers, or similar items, on the walls, floors, ceilings, or pillars within or outside the installations of the CCIB are not allowed.

Insurance (compulsory)

• Exhibitors are required to take out appropriate Insurance. Third part liability insurance is obligatory. It remains the Exhibitors full responsibility to insure themselves appropriately.
• Neither the organizers nor the CCIB, their representatives or agents will be held responsible for any loss or damage to exhibitor’s property. Exhibitors must take precautions to protect their property against pilferage.
• The organizers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his property and person and for the property and persons of his employees through full and comprehensive insurance and shall hold harmless the organizers for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. Therefore, you are obliged to have a public liability insurancethat covers all injuries to persons and damages that might cover in connection with the exhibition.
• Exhibitors are personally liable for all expenses incurred by the organizers or by third parties in regard to technical services provide.
• We also recommend that you have additional coverage against loss or damage to exhibition material during transport and during exhibition times. Please make arrangements for insurance coverage through your company’s insurer.

Liability

• Exhibitors are responsible for all property damage as well as any loss or injury caused by their property, agents or employees. Companies will indemnify the organizers against all claims and expenses arising from any damages.
• If for any reason whatsoever the Exhibition needs to be abandoned, postponed, or altered in any way, either in whole or part, or if the organizers find it necessary to change the dates of the Exhibition, the organizers shall not be liable for any expenditures, damages or loss incurred in connection with the Exhibition.
• The organizers shall further not be liable for any loss which the Exhibition or Exhibition contractors may incur due to the intervention of any authority which prevents or restricts the use of the CCIB or any part thereof in any manner whatsoever.

Sound equipment and Music

In general, the use of sound equipment/music in booths is permitted as long as the noise level does not disrupt the activities of neighboring exhibitors.
Speakers and other sound devices should be positioned to direct sound inward (to be contained within the booth) rather than outward (toward aisles and other exhibitor booths).
It is difficult to establish decibel level restrictions. If an exhibitor or attendee is standing within ~3 meters of an exhibitor’s booth and cannot carry on a normal voice-level conversation, the noise source is too loud.
Further guidelines:

• Live music is not allowed.
• The organizers reserve the right to require the exhibitor to discontinue any activity, noise, or music that is too loud
• The organizers reserve the right to require the exhibitor to discontinue any activity, noise, or music that is deemed objectionable.
• Exhibitors are reminded that third party copyrights should not be infringed. The organizers have no copyright responsibility in respect of any exhibiting company.
  Proper dispensation must be obtained and any royalties due, paid prior to the use of materials. Should any copyright dispute arise, the organizers will not be liable for any resulting loss or damages, sustained by any exhibitor or third party.

Security

• Please do not leave any bags, boxes, suitcases, or any type of product unattended at any time, whether inside or outside the exhibition area. The organizers and the CCIB cannot accept liability for loss of or damage to private property or goods.
• Neither the CCIB nor the organizers can accept responsibility for the security of the booths and their contents. The CCIB as well as the organizers are not liable for any possible loss, theft and/or damage occurred during the rental period of any goods. Exhibitors are fully responsible for the security of their booth and equipment.
• Please consider hiring extra security for your booth if needed. This can be done via the CCIB service order form.

Personal Transportation Vehicles

Bikes, skates, electric scooter and any personal transport by wheels are not permitted inside the building.

Promotional Activities

• All demonstrations or instructional activities must be confined to the limits of the Exhibition booth.
• Advertising material and signs may not be distributed or displayed outside the exhibitor’s booths.
• Advertising activities must not cause obstructions or disturbances in the gangways or at neighboring booths.
• The Exhibition Manager reserves the right to require the exhibitor to discontinue any activity, noise, or music that is deemed objectionable.

Smoking Policy

The CCIB operates a NO SMOKING policy in ALL halls.

Special Effects

Special effects lighting, live music, smoke and laser projection may not be used in the booths.
No permission will be given for projection in the aisles or on the walls of the hall.

Waste Removal

• Exhibitors are responsible for the removal of all refuse/waste from the exhibition area. The used space must be returned completely clear of all items and restored to its original state.
• In case that exhibitors wish to leave any kind of waste material during set-up/dismantling, they should order a waste container in advance.
• Any discarded waste, including promotional material, left behind will be removed by the CCIB and/or the organizers at the expense of the exhibitor concerned.

The CCIB reserves the right to access inside the booth in order to check the compliance with the CCIB regulations

At all times you must consider the staff’s logistics CCIB indications.

Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein.

IMPORTANT:

Safety Rules inside CCIB Facilities (Compulsory) – CLICK HERE

Every employee, third party employee and autonomous staff must be aware and follow the above Safety Rules inside CCIB Facilities before doing any type of work in the event.

Each exhibiting company should sign this document and send it by e-mail to the Exhibition Managers at sstoyanova@kenes.com and aapostolova@kenes.com no later than Wednesday, April 13^th, 2022.

Emergency instructions – please click here and  click here to read more.

GENERAL REGULATIONS OF EXPOSITION IN THE CCIB please click here to read them.

COVID-19

Please click HERE for information about traveling to Barcelona and measures for COVID-19 in Barcelona.

The shipping instructions include the following information:

• Shipping Instructions
• Tariff
• Material Handling Form
• Labels

Delivery & Logistic Services

Hermes-Merkur Ltd. has been appointed the official forwarding agent and clearance agent for this Congress and offers the following services: customs clearance, delivery to the stand, freight forwarding, manpower & trolleys for un-loading/loading during build-up and dismantling, storage of empty crates, transportation to and from the Exhibition Hall.

For security, insurance, and efficiency reasons, Hermes-Merkur is the sole official agent to handle cargo inside the venue.

Booth builders are prohibited from using trolleys during set-up and dismantling periods.

Kindly note that the official agent is the exclusive agent for move in and move out of the venue. Exhibitors and Booth builders are free to deliver their goods or to pick their goods up from outside the venue. Those who use their own facilities up to the venue are requested to coordinate their time schedule and unloading of their cargo into the venue with the official logistics agent.

Insurance of Goods

All cargo should be insured from point of origin.

Exhibition Goods and Display Materials

Please note that all materials entering the venue incur a handling charge.
To receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-advice” form included in the shipping instructions.

Please Note: All advanced shipments and deliveries to the Hermes/Merkur warehouse, including by courier, must be coordinated with Hermes.
In order to assure receipt of sent materials, Hermes must receive the “Pre-advice” form found at the end of this section.
Please complete this form and return it to  irit.sofer@merkur-expo.com

You will then receive confirmation of your material arrival.

Hermes Exhibitions & Projects Ltd.

Mrs. Irit Sofer
Mobile: +972-52-8890129
Email: irit.sofer@merkur-expo.com

For shipping instructions and tariff please click here.

Kenes Group Contacts:

ATTD 2022 Organiser

Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel:  +41 22 908 0488
Fax:  +41 22 906 9140
E-mail: attd@kenes.com

Exhibition Managers & Industry Coordinators

Stephanie Stoyanova
Tel: +41 22 908 0488 Ext: 251 | E-mail: sstoyanova@kenes.com

Anna Toloeva
Tel: +41 22 908 0488 Ext: 272 | E-mail: aapostolova@kenes.com

Industry Liaison & Sales

Judit Gondor
Tel: +41 22 9080488 Ext.531 | E-mail: jgondor@kenes.com

Registration Specialist

Tsvetina Berova
Tel: +41 22 9080488 Ext.255 | E-mail: reg_attd22@kenes.com

Official Contractors:

Official Onsite Logistic Agent / Material Handing, Customs & Transportation services
Hermes – Merkur

Mrs. Irit Sofer
Mobile: +972-52-8890129
Email: irit.sofer@merkur-expo.com

Merkur is the exclusive handler inside the venue.

Stand fitting \ Graphics and Signage\ Booth construction

*Electricity\ Cleaning Services \ *Rigging\*Security\ Plants & Floral Arrangements\*In-Booth Catering

The CCIB
E-mail: stands@ccib.es
For catalogue, please click here.
For order form please click here

*Exclusive to the CCIB

Early Bird Deadline: Monday, March 14^th

All orders confirmed and paid before the Early Bird Deadline will receive a discount of 10% applied during the order confirmation by CCIB.

Regular Deadline: Tuesday, April 5^th

Deadline for sending forms.

A 20% surcharge will be applied to order received after this deadline
After Tuesday, April 11^th orders will not be accepted